How To Choose the Right 3D Modeling Service Provider?

How To Choose the Right 3D Modeling Service Provider?


3D modeling and rendering find applications in various industry verticals today. Product designers, urban planners, interior designers, and mechanical engineering companies use 3D modeling for prototype visualizations. The demand for skilled modeling resources has skyrocketed in modern times. Also, the underlying technology and tools have seen numerous advances. It is not always possible for businesses to keep pace and hire in-house resources for this activity, since the quantum of work may fluctuate intermittently. It is best outsourced to an established service provider company in such scenarios.

What are 3D modeling and 3D rendering?

While most businesses use these terms interchangeably, they are distinct processes, using different tools and giving different outputs. 3D modeling comes before rendering. It creates an accurate and detailed geometric representation of an object in 3D space. 3D rendering follows modeling. It places the 3D model in a realistic setting with suitable lighting, camera angles, backgrounds, and orientation to create a photo-realistic visual of the object. An individual 3D model can be rendered in several different ways using different 3D rendering settings. Since these processes are deeply interconnected, most businesses choose service providers offering 3D modeling and rendering.

How to choose the best 3D modeling service provider?

With several companies providing 3D modeling services, finding the right outsourcing partner for your requirements can be tricky. By following a structured approach to evaluating vendors, you can ensure you check every aspect before finalizing a contract. 

  1. Check the company’s experience

Profile details of most companies are available on their websites. You can check their experience, team size, and past projects. Look for companies that have the most relevant experience in your industry vertical. Also, explore the vendors that have worked on the type of deliverables you are expecting. For example, if you require feature-based 3D modeling for machine part design, look for that specific experience while evaluating outsourcing partners. 

  1. Check the software tools used

While engaging with vendors, you should check the software tools used in their past projects. The outsourcing partner should have expertise with tools specific to your requirements. For example, if you are exploring mechanical engineering services, the vendor resources should be skilled at using AutoCAD, CATIA, SolidWorks, etc.

  1. Take feedback from past clients

One way to check feedback from past clients is through websites such as Trustpilot or Clutch. These provide reviews verified by a third party for their authenticity. However, you can also engage personally with a few clients who have worked with the vendor. Research the service quality, communication experience, and the overall project performance of the vendor.

  1. Review client policies

After shortlisting two or three companies based on the above parameters, engage with their client managers. You can share the scope of work, detailed requirements, and expected deliverables. Based on these, the vendors can provide formal proposals. 

Following are the crucial points you need to evaluate for your proposal. 

  • Deliverables and Timelines

The proposal will specify milestone-wise deliverables and the expected turnaround times (TAT) for each milestone. These should be in line with your expectations. 

  • Project management

The proposal will detail the number of 3D modeling engineers, management-level resources, software tools, and communication methods the vendor will deploy throughout the project. 

  • Revision policies

You should check the number of times you can ask for revisions after getting a specific deliverable. The revisions could be due to changes in requirements or errors at the vendor’s end. You should review the policies in both cases. 

  • Data security measures 

The proposal should specify how the vendor will ensure the security of the proprietary information you share. Secure data transmission protocols and watertight non-disclosure agreements should be part of the proposal. 

  1. Test the company

It helps to get a first-hand experience of the vendor services. To test the waters, you can share a short-term test assignment with the prospective outsourcing partners. It helps build a rapport before finalising the contract. 

  1. Finalize pricing

You should select a pricing model that best fits your requirements. It could be a fixed-rate project or a per-hour billing rate project. If you hire personnel from your outsourcing partner, the pricing could also be in the form of a full-time equivalent (FTE) rate. 


Outsourcing gives you access to skilled resources at up to 40% lesser costs than in-house employees. It also enables you to benefit from industry-certified delivery processes and the latest 3D modeling tools in the market. You also need not worry about the fluctuating volume of work because the outsourcing partner can reduce or ramp up the team size based on your requirements. If you are satisfied with the 3D modeling output of the selected vendor, it makes sense to outsource the 3D rendering work to the same partner. It will streamline your projects and ensure a faster turnaround. 

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