HRIS stands for Human Resource Information system and is an innate part of the HRMS. HRIS oversees the data related to payroll processing, accounting, attendance, and employees personal information acquired during onboarding. The HRIS stores data in an organized manner which resolves the issue of missing information and data loss. HRIS software automates certain functions like attendance management, workflow management, administration of benefits, etc.
Let’s take a dive into some of the key features of the human resources Information system software and discuss how it functions along with the Human resource management system or the HRMS:
Recruitment
Recruitment processes incorporate activities such as filling job descriptions in search of candidates with the right skill set, filtering applications, and storing resumes of the equitable candidates. HRIS Software serves in organizing the data in a manner that makes it more comprehensible for the HRM. It purveys the HRM to categorize the candidates based on the required qualifications. HRIS copes with the onboarding procedure. It empowers the newly hired employee to update the required documents and to learn and acknowledge the policies of the organization.
Workflow management
HRIS comprehends data related to attendance, availability of leaves and working hours of each employee. It assists the HRM to streamline the workforce and manage activities on a daily basis. This data serves the employee to keep an eye on the available leaves, performances, and his/her eligibility for the benefits provided to the organization. A transparent platform is meant to ensure unbiased decisions and binds a bridge of trust between the employee and the employer.
Data management
A categorically arranged set of data integrated with payroll processing is bound to decrease the probability of errors. We can’t deny the fact that payroll is a decisive factor for any organization. A minor miscalculation might have precarious consequences leading to loss of cash and hampered reputation. HRIS automated the collection of data, which earlier was taken care manually by feeding numbers on spreadsheets or on large folders creating a muddle.
Automation of various activities related to data management by HRIS software has minimized the probability of error saving the organization from disarray and unannounced penalties. It has even imposed the employee with trust as it diminishes the chances of over/under payment of wages
Benefits
Each organization has a different set of benefits and eligibility criteria to claim these benefits. For example the medical benefits, insurances, ESIC, etc. The HRIS keeps a hold of the required data which notifies the employee about his/her eligibility and the benefits earned against the rendered services. A web based application which has the adequate information about the benefits including the opportunity to claim the benefits is a boon for the employee and the HRM. HRIS software takes the hussle away from the HRM in an organized manner, as it customarily roofs these functionalities
Self service
HRM possesses crucial data related to the employees’ personal life such as contact details, information related to banks, addresses, and medical history. This information is used for verification purposes and has to be stored within certain limitations to maintain the decency of the privacy rights of an employee. The self service portal on an HRIS grants the employee the privilege of updating the details and ensures security of the information. This empowers the employee to keep a check on the updated information and track his/her attendance and performance.
Optimization of workload
HRM deals with the day to day functionalities of the employee and is responsible for streamlining the workforce for the organization. HRIS assists the HRM by automating the repetitive tasks related to payroll processing, attendance management, management of the workforce. HRIS takes care of these activities by atomization of these activities. It categorically arranges data for evaluation and research purposes. It imparts the HRM with an adequate amount of time to aim for further strategies towards employees’ satisfaction and increasing productivity.
In spite of the fact that HRIS software has many advantages, it is important to have an apposite amount of knowledge before opting for an HRIS software. As there are various HRIS software with certain limitations and might or might not be compatible with the current softwares.
With that being said it clears the air about the functions of an HRIS software. HRIS is an integral part of HRMS which sewed with HRMS and other functions assures a smooth run of the Human resource management team for any organization.
